Processing of (personal) data by the entity in charge of the online application process

Processing of (personal) data by the entity in charge of the online application process
Thank you for applying for a job with r2p.
By submitting your application and personal data via the website – you submit this information to r2p GmbH, Marie-Curie-Ring 31, D-24941 Flensburg, Germany. r2p is the data controller for the purposes of collection and processing of data in respect of this website. r2p is responsible for that all persons or companies having access to or processing your personal data will abide by this policy.
As part of our recruitment process, we will register your application and process the information you have disclosed herein, including personal data, as set out in this information notice.
In this Information Notice you are informed about the processing by r2p and our Partner of your personal data for the purpose of Recruitment. In addition to this information notice/consent form r2p Privacy Policy apply.
Processing of personal data
In order to evaluate your application, we will process the information, including the personal data, which you have disclosed in the job application and CV. We recommend that you do not disclose sensitive personal data, such as information revealing racial or ethnic origin, religion, trade union membership, sexual orientation, etc. in your application.
Your personal data will be processed by personio GmbH as data processor.
Your personal data will be shared and processed by the r2p employees responsible for the recruitment process, who may be placed globally within the r2p group. In most cases this includes HR-personnel and the division manager. Depending on the particular job position additional r2p employees may be included.
Storage of your application
If you are offered a position with r2p, your application and additional personal data obtained during the recruitment process will become part of your employee file. You will receive separate information regarding the employee file and our processing of your personal data in this respect, as part of the r2p on-boarding procedure.
If you are not offered a job, we will store your application and any additional personal data obtained during the recruitment process for a period of:
3 months
following our rejection. When you consent to the storage of your personal data, we will be able to take your application into consideration for any future job openings within r2p.
Collection of personal data from third parties
Your personal data may be processed for conducting background checks. We will not contact any of your current or past employers unless you expressly consent to us directly. If you apply for a job of a particular entrusted position (such as but not limited to finance with access to funds), r2p may require a written statement from authorities about your criminal standing, and/or your personal data may be used for a credit review of you and be processed by third party credit agency on behalf of r2p , but only when consented to by you and where permitted by applicable law.
Your rights
You have a right of access to the personal data processed about you, subject to certain statutory exceptions. Furthermore, you can object to the collection and further processing of your personal data. In addition, you have the right to correct your personal data, if necessary.
Under certain circumstance, you may also request that we provide you with an overview of your personal data in a structured, commonly used and machine-readable format and request us to transmit such data to another data controller.
Contact
If you want to exercise any of your rights or if you have any questions regarding this information notice or the processing of your personal data, you may contact our Data Protection Officer listed under https://www.r2p.com/privacy-policy/ . Further reference is made to the contact information in the r2p Privacy Statement.
You are free to withdraw your consent(s) at any time. If you withdraw your consent, r2p will stop the processing of your personal data and delete such data, unless we are allowed to continue the processing and storage of your personal data on another legal basis or obligated to do so in order to comply with applicable legislation.
Complaints
If you have any complaints regarding the processing of your personal data, you can always contact our Data Protection Officer at above contact details.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.